WHATCOM FAMILY VILLAGE
SPACE RENTAL AGREEMENT
This Space Rental Agreement (“Agreement”) is entered into between Whatcom Family Village LLC (“WFV”) and the individual or organization renting the space (“Renter”).
Location:
Whatcom Family Village
1501 S Fraser St, Suite M-104
Bellingham, WA 98229
Contact:
julia@whatcomfamilyvillage.com
1.PURPOSE OF RENTAL
Whatcom Family Village offers its space for private events including, but not limited to, birthday parties, baby showers, bridal showers, community gatherings, and private classes or workshops.
Alcohol is not permitted at any event.
2. RENTAL RATE AND TIME
Rental Fee: $150 for a 3-hour rental
Minimum Rental Time: 3 hours
Rental time includes setup and cleanup time
Additional hours can be added for $40/hr.
Maximum Occupancy: 50 people
The rental includes use of the following areas:
Main space
Play area
Kitchen
Lobby
Bathrooms
Private offices are excluded from rental use.
3. PAYMENT AND CANCELLATION POLICY
Full payment is due at the time of booking via the link provided by Whatcom Family Village.
When possible, we are happy to work with you to reschedule events when emergencies come up.
Cancellation Policy:
Full refund if canceled 14 days or more before the event
50% refund if canceled between 14 days and 48 hours before the event
No refunds for cancellations within 48 hours of the event
4. USE OF SPACE AND CLEANUP
The Renter is responsible for:
Cleaning up after the event, including dry mopping main space and vacuuming carpeted areas (located in storage area)
Taking trash and recycling to the bins located at the back of the building
Returning all furniture and equipment to their original setup
Damage is defined as anything permanently harmed or altered (including walls, floors, or furniture), or any mess requiring more than 10 minutes of additional cleaning by Whatcom Family Village staff.
If extra cleaning is required, a flat fee of $100 will be charged.
Broken or missing items will be billed at replacement or repair value.
5. CHILD SUPERVISION
All children must be actively supervised at all times by a parent, guardian, or an assigned adult.
Whatcom Family Village staff are not present during rentals and do not provide child supervision. The Renter assumes full responsibility for the safety and behavior of all attendees.
6. LIABILITY, WAIVER, AND INSURANCE
The Renter agrees to sign Whatcom Family Village’s liability waiver as part of the booking process.
By renting the space, the Renter assumes responsibility for all risks associated with use of the space and agrees to hold harmless and indemnify Whatcom Family Village LLC from any claims, injuries, or damages arising from the event, except in cases of gross negligence.
Event insurance is recommended but not required.
7. DECORATIONS, SUPPLIES, AND RESTRICTIONS
Allowed:
Secured balloons
Decorations hung using paint-safe tape only
Outside food
Not Allowed:
Candles or open flames (besides birthday candles)
Animals
Acrylic paint or permanent markers or other items which stain
Alcohol
8. ITEMS PROVIDED BY WHATCOM FAMILY VILLAGE
The following items are included with the rental:
One large table
Two small tables
Ten folding chairs
One small children’s table with chairs
One dinette-style table with chairs
Couches and Family Seating
Foam floor mat
Children’s toys and access to the play area
Bluetooth speaker
Projector or small display (by request)
Access to basic cleaning supplies
Please email us if you need details on accessing any of these items.
9. EMERGENCY CONTACT
During the event, please contact:
Julia Zefting
978-578-4590
If additional support is needed, contact:
Jenna Walenga
216-577-9431
10. AGREEMENT AND SIGNATURE
By signing digitally, the Renter acknowledges that they have read, understood, and agree to all terms outlined in this Space Rental Agreement.
Renter Name: ______________________________
Event Date: _______________________________
Signature: _________________________________
Date: ____________________________________